Draftsheet AI

Draftsheet AI is a specialized, AI-powered time-tracking solution designed exclusively for law firms to solve the pervasive problem of underbilling. The average fee earner under-reports 48 billable minutes per day, which at a standard rate of £250 per hour translates to approximately £48,000 in lost revenue per fee earner each year. Draftsheet AI addresses this by running silently in the background on each lawyer’s machine, monitoring active applications and document titles without interrupting workflow. It captures activity such as the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. Crucially, it never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, or clipboard contents, ensuring complete privacy and security. At the end of each day, fee earners spend just ten minutes reviewing and approving AI-generated timesheets, which are automatically grouped into sessions, matched to clients and matters, assigned billing codes, and written with draft narratives. The product integrates directly with popular billing systems like Clio and LEAP, and its personal AI models improve over time as users make edits, making it an essential tool for solo practitioners, small firms, and mid-sized practices looking to recover lost billable time, improve billing accuracy, and increase overall revenue.

Silent Passive Activity Capture

Draftsheet AI runs unobtrusively in the background of each fee earner’s desktop, capturing activity every few seconds without requiring any manual timers or forms. It monitors active application names, window titles, document titles, browser tab titles and domains, calendar event details, and timestamps. This ensures that every billable moment is recorded automatically, eliminating the need for lawyers to reconstruct their day from memory. The system is designed to watch the clock, not the content, so no keystrokes, screenshots, or file contents are ever captured, maintaining strict confidentiality and compliance with data protection regulations.

AI-Powered Timesheet Generation

At the end of each workday, fee earners simply click a single button to generate a complete timesheet. The AI technology automatically groups captured activity into logical sessions, matches each session to the appropriate client and matter, assigns relevant billing codes, and writes coherent draft narratives. This process transforms raw activity data into structured, billable entries in under a minute. The system continuously learns from user corrections, so every edit, such as a client reassignment or narrative tweak, retrains the personal AI model, making future timesheets increasingly accurate and tailored to each fee earner’s workflow.

Comprehensive Revenue Reporting

Draftsheet AI provides practice managers and firm owners with a real-time dashboard that offers a firm-wide view of billing performance. The reporting module displays hours captured, approved, and exported per fee earner, utilisation rates by individual and team, a direct comparison of billed versus recorded time to highlight leakage at a glance, and a breakdown of activity by client and matter. This data is updated in real time as entries are approved, giving firms the numbers they need before the month-end scramble, enabling proactive management of productivity and profitability.

Direct Billing System Integrations

The product is built end-to-end for legal billing, not as a generic tracker with a law firm skin. It offers direct, seamless integration with leading practice management and billing systems such as Clio and LEAP. Approved timesheet entries can be pushed directly into these systems with a single click, eliminating manual data entry and reducing administrative overhead. This integration ensures that the time captured by Draftsheet AI flows directly into the firm’s existing billing workflow, supporting accurate invoicing and faster revenue collection.

Recovering Lost Billable Time for Fee Earners

The primary use case for Draftsheet AI is addressing the 10 to 15 percent of billable hours that law firms lose every year due to poor time tracking. Fee earners often forget to log time, reconstruct their day from memory, or under-bill because they find traditional time-tracking tools cumbersome. By automatically capturing all activity in the background, Draftsheet AI ensures that every minute spent on a client matter is recorded. At the end of the day, the fee earner simply reviews and approves the pre-filled entries, recovering the average 48 minutes of lost billable time per day and significantly increasing individual and firm revenue.

Streamlining End of Day Billing for Solo Practitioners

Solo practitioners often handle all administrative tasks themselves, making time tracking a major burden. Draftsheet AI eliminates the need for manual timers and data entry. The lawyer works as usual, and at the end of the day, the AI generates a complete timesheet with matched clients, matters, billing codes, and narratives. The solo practitioner can review and approve the entries in under ten minutes, then export directly to CSV or PDF or push to a billing system. This frees up valuable time for legal work and client service while ensuring no billable time is lost.

Improving Billing Accuracy and Compliance for Mid-Sized Firms

For mid-sized firms with multiple fee earners and practice areas, maintaining billing accuracy and compliance is critical. Draftsheet AI provides a standardised, auditable process for time capture. The desktop agent captures only non-sensitive metadata, ensuring compliance with DPA and client confidentiality. The revenue reporting dashboard gives practice managers a real-time view of utilisation rates, billed versus recorded time, and client matter breakdowns. This allows firms to identify underperforming fee earners or inefficient workflows, correct billing discrepancies immediately, and maintain accurate records for client audits.

Enhancing Team Productivity and Revenue Forecasting

Firm owners and managing partners can use Draftsheet AI’s revenue reporting features to gain deep insights into firm-wide productivity. The real-time dashboard shows hours captured, approved, and exported per fee earner, utilisation rates by team, and leakage at a glance. This data enables accurate revenue forecasting, informed staffing decisions, and proactive management of billable targets. By understanding exactly how time is spent across the firm, leaders can implement targeted training, adjust workflows, and maximise profitability without adding administrative burden to fee earners.

How does Draftsheet AI ensure client confidentiality and data security?

Draftsheet AI is designed with privacy and security as core principles. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, or clipboard contents. It only captures the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. All activity logs are encrypted, and the system is DPA compliant as standard. This ensures that sensitive client information remains completely secure while still providing the data needed for accurate time tracking.

How much time does a fee earner need to spend on time tracking each day?

Fee earners typically spend only ten minutes at the end of each day reviewing and approving their timesheet. The AI automatically captures all activity, groups it into sessions, matches it to clients and matters, assigns billing codes, and writes draft narratives. The fee earner simply reviews the entries, makes any necessary corrections, and approves them. This is a drastic reduction from the manual reconstruction and data entry that many lawyers currently face, which often takes thirty minutes or more per day.

Does Draftsheet AI integrate with my existing billing system?

Yes, Draftsheet AI offers direct integrations with leading legal billing and practice management systems, including Clio and LEAP. Approved timesheet entries can be pushed directly into these systems with a single click, eliminating manual data entry. The product also supports CSV and PDF export for firms using other systems. The integration is built specifically for legal billing workflows, ensuring that time captured by Draftsheet AI flows seamlessly into your existing invoicing and revenue collection processes.

How long does it take to set up Draftsheet AI for my firm?

Draftsheet AI is designed for easy and fast setup. There is a free pilot period that allows firms to test the product with no commitment. Setup involves installing the desktop agent on each fee earner’s machine and importing client and matter lists. The system begins capturing activity immediately, and the AI models start learning from the first day. Firms can cancel at any time with no penalties. The pilot period gives firms a risk-free opportunity to see the impact on recovered billable time and overall revenue.